ARMAdison
April 2008
Page 12
E-Mail Retention
(Cont. from page 11)
·
Single Enterprise Search/E-Evidence Discovery (records & nonrecords)
·
Consistency in the declaration and classification
·
Consistency in ability to declare nonrecords as records
·
Centralized application and release of Hold Orders
·
Centralized disposition authority for the enterprise
·
Courts will want documents in their native format.
E-Mail Discovery Facts:
·
In a 2004 company survey, 21 percent had their employee e-mail and instant
messaging subpoenaed, up from 14 percent in a 2003 survey.
·
Most major corporations are dealing with an average of 86 lawsuits at any
given time at a typical cost between $1.2 to $1.4 million per suit (before any
judgements or settlements are made).
·
Nearly three out of four enterprises have faced a requirement during the past
three years to search through backup tapes to recover old e-mails.
·
The average messaging user sends and receives nearly 25K e-mails annually.
·
E-Mail Discovery is expensive. Many legal discoveries requests must be
fulfilled within just 72 hours. Without the proper tools and policies, a single
legal discovery of your e-mail can cost from $150 to more than $2,500 per
legal matter.
Other areas of concerns:
·
Convenience copies of documents that have been destroyed.
·
Not be able to expunge all copies of e-mails.
·
Single instance store for e-mails and attachments.
Handouts for this presentation will be available on the Milwaukee Chapter Web site.
THANK YOU NOTES RECEIVED FROM THE SALVATION
ARMY AND THE GOODMAN ATWOOD COMMUNITY
CENTER
The benefactors of the ARMA and BFMA joint Charity Event held in January
(rescheduled from December) send their warmest thanks for the food, gloves and
mittens, and monetary donations made to their organizations that help them carry on
their mission of providing hope for those in the community who have fallen on hard
times because of unforeseen circumstances.